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Fraternity and Sorority Organization Policies

Lycoming College Fraternity and Sorority New Member Policy

The following policy has been developed to benefit the entire Fraternity and Sorority community at Lycoming College, as well as the personal development and academic achievement of individual Fraternity and Sorority members. Through a working partnership, the College and the Fraternity and Sorority community can, with these guidelines, insure that Fraternity and Sorority chapters are strong, responsible, and respectful of individual members.

Although each sorority and fraternity has developed its own unique program of the new member process, associating, or affiliating these programs must meet the standards established by Lycoming College and as further developed by Pennsylvania State law. The New Member period allow New Members to become acquainted with the organizational history, purpose, operations, and rituals. This policy serves officially to complement the statements on hazing found in the Lycoming College Student Handbook. As a current or intended member of a Fraternity and Sorority chapter, students should be aware of this policy and its legal, ethical, and contractual implications. Further, students should be prepared to challenge and question any activity that could violate this policy or the College's Hazing Policy.

  1. Each chapter must be in good standing with Lycoming College to be eligible to host recruitment and a new member/intake process.
  2. Academic Standards for New Members- Chapters must not extend bids that are below their inter/national GPA requirement, or the College required minimum of 2.0. The highest standard will take precedence. Chapters may set standards higher than current standards at any given time and are encouraged to do so.
  3. All New Members must attend a New Member Education workshop prior to starting new member education
  4. Each chapter is required to submit an official Bid Acceptance Form, available in the Student Engagement Suite, no later than one (1) business day* after bids are extended and prior to the beginning of new member education.
    *Exceptions may be made by the Director for chapters that extend open bids.

    1. Drop or Disaffiliation - All New Members who withdraw or disaffiliation (change of membership status) must be reported no later than one (1) business days of official notice between the member/new member and the chapter leadership.
    2. All New Members who complete the New Member process must be submitted to the Office of Fraternity and Sorority Life and Involvement reported no later than one (1) business days after initiation.
  5. All New Members must fill out the Anti-Hazing Agreement for New Members within one (1) business day after bid acceptance.
  6. Each chapter is required to submit a new member process to the Office of Fraternity and Sorority Life and Involvement the second week of each semester a new member process will be held. The new member process must be approved by the Chapter Advisor (on campus and National Advisor as applicable) prior to submitting the process to the Director.
    1. Fraternity and Sorority New Member Programs are an orientation. All new member programs are not intended to be secretive. Ceremonies and Rituals are closed and exclusive to members.
    2. Transparency - No new member program is a 'secret".
  7. The New Member Educator (or similar officer) of each chapter is required to meet with the Office of Fraternity and Sorority Life and Involvement to review the New Member Process prior to extending bids of membership.
  8. The new member period begins after bid acceptance. New member education must begin a week after Bid Day or within 3 weeks of giving out bids with approval of the Office of Fraternity and Sorority Life and Involvement. At the conclusion of the new member period, chapters must have completed initiation rituals and all new members are considered active members with full rights, responsibilities, and privileges of other members.
  9. The length of any new member program is limited to a maximum of seven (7) weeks and must end at least two (2) full weeks before the beginning of final exams. All new member activities and initiations must occur within this time frame.
    1. New member education must begin a week after Bid Day or within 3 weeks of giving out bids with approval of the Office of Fraternity and Sorority Life and Involvement.
    2. A new member activity shall be defined as any activity required of a new member/associate member, etc. This includes rituals, meetings, social programs, educational programs, community service, study hours, required Council events, etc. The Office of Fraternity and Sorority Life and Involvement should be consulted if questions arise reading the definition of a new member activity.
    3. New Members must receive a schedule of the new member process outline expectations of new members, schedule of all new member activities, time commitment, as well as financial transparency within the first week of becoming a member.
  10. Fraternity and Sorority chapters can spend up to eight (8) hours per week on new member activities.
    1. All new member activities within the eight (8) hours per week limit must take place during the following hours:
      Monday – Thursday 7:00 a.m. – 12:00 midnight
      Friday - Sunday 9:00 a.m. – 12:00 midnight
    2. This includes all activities – formal or informal, whether occurring on or off campus. Exceptions may be approved, when appropriate, by the Office of Fraternity and Sorority Life r if submitted in writing by the Chapter President no later than seven (7) working days prior to the anticipated event. Off campus events must be approved by the Office of Fraternity and Sorority Life and Involvement.
  11. All New Member Education activities are dry events. No alcohol or drugs shall be present at any associate member/new member program, activity or ritual of the chapter. As it pertains to New Member Education, this includes but is not limited to activities associated with bid day and night, big/little events or activities, family events or activities, and initiation.
  12. All new members are required to attend College-sponsored New Member events.
  13. Organizations are encouraged to develop Continuing Education plans for their entire membership. This can include ritual education, further education on the history, leadership development, etc. Organizations are required to submit Continuing Education events and plans to the Office of Fraternity and Sorority Life.
  14. All New Member presentations to the campus must adhere to the following guidelines:
    1. All participates must be treated with respect
    2. Activities must align with the College
    3. There should be no disrespecting acts, actions, or verbiage of other fraternity and sororities members or other individuals.
  15. Hazing, as defined in the Lycoming College Student Handbook, National Chapter Policy, and Pennsylvania State law, is strictly prohibited. All Fraternity and Sorority members and new members are required to sign an Anti-Hazing Agreement acknowledging they have read and understood the policy.
  16. Organizations under investigation for hazing will have their process placed on hold during the investigation.
  17. Organizations found responsible for Hazing will be listed on Lycoming College's Timothy Piazza Anti-Hazing Institutional Report. The organization will be listed on the report for five (5) years. Organizations must disclose their status to new members.
  18. This policy shall be cooperatively enforced by the Associate Dean of Students, the Office of Fraternity and Sorority Life and Involvement, and the Governing Councils.
  19. Questionable activities should be reported, in writing, to the Office of Fraternity and Sorority Life and Involvement or the Associate Dean of Students. If sufficient evidence is presented, the Associate Dean of Students will refer the case to the appropriate Lycoming College Judicial Hearing Officer or Board for a hearing and possible sanctioning.