Fraternity and Sorority Organization Policies
Lycoming College Policy for Fraternity and Sorority New Member Activities
The following policy has been developed to benefit the entire Fraternity and Sorority community at Lycoming College, as well as the personal development and academic achievement of individual Fraternity and Sorority members. Through a working partnership, the College and the Fraternity and Sorority community can, with these guidelines, insure that Fraternity and Sorority chapters are strong, responsible, and respectful of individual members.
Although each sorority and fraternity has developed its own unique program of the new member process, associating, or affiliating these programs must meet the standards established by Lycoming College and as further developed by Pennsylvania State law. This policy serves officially to complement the statements on hazing found in the Lycoming College Student Handbook. As a current or intended member of a Fraternity and Sorority chapter, students should be aware of this policy and its legal, ethical, and contractual implications. Further, students should be prepared to challenge and question any activity that could violate this policy or the College’s Hazing Policy.
- A new member activity shall be defined as any activity required of a new member/associate member, etc. This includes rituals, meetings, social programs, educational programs, community service, study hours, required Panhellenic and IFC events, and the like. The Director should be consulted if questions arise after reading the definition of a new member activity.
- The length of any new member program is limited to a minimum of seven (7) weeks and must end at least two (2) full weeks before the beginning of final exams. All new member activities and initiations must occur within this time frame. New member education must begin a week after Bid Day or within 3 weeks of giving out bids with approval of the Director.
- Fraternity and Sorority chapters can spend up to twenty (20) hours per week on new member activities. At least ten (10) hours of the total hours per week must be designated as academic study hours. The College encourages new members to study more than the structured time allotted during the new member activities to ensure academic success.
- All new member activities within the twenty (20) hours per week limit must take place during the following hours:
Monday – Thursday 7:00 a.m. – 12:00 midnight
Friday & Saturday; 9:00 am – 1:00 am
Sunday 9:00 a.m. – 12:00 midnight
This includes all activities formal or informal, whether occurring on or off campus. Exceptions may be approved, when appropriate, by the Director if submitted in writing by the Chapter President no later than seven (7) working days prior to the anticipated event. Off campus events must be approved by the Director.
- All New Member Education activities are dry events. No alcohol or drugs shall be present at any associate member/new member program, activity or ritual of the chapter. As it pertains to New Member Education, this includes - but not limited to - activities associated with bid day and night, big/little events or activities, family events or activities, and initiation.
- Each organization is required to submit an official Bid Acceptance Form, available in the Student Engagement Suite, no later than one (1) business day* after bids are extended and prior to the beginning of new member education.
*Exceptions may be made by the Director for chapter that extend open bids.
- All new members are required to attend a New Member Education Workshop hosted by Panhellenic and Interfraternity Council and approved by the Director within the first three (3) weeks of the New Member Education process. If one cannot attend, a make-up session will be determined at the discretion of the Director and the Interfraternity Council and the Panhellenic Council.
- All new members are required to attend a FIPG Risk Management Workshop hosted by Panhellenic and Interfraternity Council and approved by the Director that will occur during the seven (7) week new member education period. If one cannot attend, a make-up session will be determined at the discretion of the Director and the Interfraternity and Panhellenic Councils.
- Hazing, as defined in the Lycoming College Student Handbook, National Chapter Policy, and Pennsylvania State law, is strictly prohibited. All Fraternity and Sorority members and new members are required to sign an Anti-Hazing Agreement acknowledging they have read and understood the policy.
- The New Member Educator (or similar officer) of each chapter is required to attend a formal training session hosted by Panhellenic and Interfraternity Council and approved by the Director prior to the beginning of the New Member Education process.
- Each chapter must submit an updated philosophy statement and an outline of the new member program activities each semester to the Office of Fraternity and Sorority Life and Involvement and Panhellenic/Interfraternity Council for approval prior to the beginning of the new member education process each semester.
- This policy shall be cooperatively enforced by the Vice President for Student Life and Dean of Students, the Office of Fraternity and Sorority Life and Involvement, and the Panhellenic Council and Interfraternity Council.
- Questionable activities should be reported, in writing, to the Office of Fraternity and Sorority Life and Involvement or the Vice President of Student Life and Dean of Students. If sufficient evidence is presented, the Vice President for Student Life and Dean of Students will refer the case to the appropriate Lycoming College Judicial Hearing Officer or Board for a hearing and possible sanctioning.