Director of Advancement Operations

Position posted on: 01-13-2020

Position Summary:

Lycoming College seeks applicants for a full-time, benefits-eligible Director of Advancement Operations.  Reporting to the Executive Vice President, this position will oversee and manage advancement operations functions including gift processing, database management, integration of third-party software, gift and biographical records, gift reporting, and prospect research.  This position will work closely with the front line fundraising team to assist with prospect portfolios and moves management, annual and planned giving programs, and annual goal setting and metrics for gifts officers. Participation in alumni/fundraising events and functions as appropriate.


  • Oversee advancement operations team and program including: gift records, database management, reporting and prospect research and management.
  • Oversee and maintain fundraising and alumni database and other development software systems in service to the advancement division.
  • Manage all database and departmental reporting and surveys for both external entities and internal team and institutional colleagues.
  • Partner with development team to help coordinate annual and planned giving programs, and endowed fund stewardship. 
  • Coordinate research projects including: data mining and electronic screenings to identify new major gift prospects and update wealth data on current donors.
  • Collect, interpret, analyze and summarize complex biographical, business and financial data for targeted prospects and donors.
  • Coordinate team meetings with front line officers to determine performance metrics, goals, campaign progress, and prospect management.
  • Train new staff and team members on alumni and fundraising database and make improvements to the database and software systems as needed.
  • Produce campaign briefings and reports for the president, executive vice president and board of trustees as needed.
  • Work on special advancement and/or campaign-related projects, assigned by the Executive Vice President for College Advancement.
  • Collaborate with the Executive Vice President to develop and maintain donor pyramids and campaign initiative pipelines for various campaign and fundraising initiatives. 
  • Manage and coordinate the evaluation, purchase, budget and renewal of database tools, fundraising technology and tools, research resources, publications and services.
  • Liaises with other campus departments and third-party vendors to manage data integration between the alumni and donor database and other campus and third-party data sources.
  • Participates in cross-campus committees and workgroups as needed.
  • Manages the Advancement Services budget.
  • Maintains confidentiality with all office assignments.


  • A bachelor’s degree required.
  • A minimum of 5 years of development/advancement experience and/or a background in non-profit or educational institutions preferred.
  • Knowledge of fundraising, research and prospect management principles.
  • Proficiency in locating and synthesizing material from multiple sources.
  • Ability to interpret, analyze and summarize complex biographical, business and financial data.
  • Ability to communicate with all levels of the organization.
  • Experience with information resources including fundraising databases (Raiser’s Edge preferred), on-line services, database overlays, and the MS Office Suite (Excel, Word, Outlook).
  • Ability to organize and manage multiple projects to completion efficiently and effectively.
  • Ability to adjust to changing priorities and still meet deadlines.
  • Ability to work weekends and/or evenings as necessary. 
  • A personal commitment to the importance of private higher education and the mission of Lycoming College.
  • A valid U.S. driver's license.

To Apply:

Submit cover letter and resume including the names and telephone numbers of three professional references.  Electronic submission of application materials is required in PDF format preferred.  Please reference “Director of Advancement Operations” in the subject line of the email.  


Review of applications will begin immediately and continue until the position is filled. Post-offer, pre-employment drug screen, motor vehicle record check and criminal background check conducted. 


Founded in 1812, Lycoming College is one of the nation's oldest and most respected residential liberal arts colleges. Lycoming is ranked by Forbes as a Top ROI College and by The Princeton Review as one of The 385 Best Colleges. Lycoming College's strong endowment-per-student and fiscal acumen provide the foundation to support a first-rate undergraduate education. The College is dedicated to providing a high-quality liberal arts and sciences education including more than 100 majors, minors, and concentrations. Our community of scholars collaborate with and mentor our diverse student body of approximately 1,200 active learners, including 35 percent international and domestic students of color, representing over 50 states, territories, and countries. Students compete in 17 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internships, and study abroad in more than two dozen countries. Lycoming is located in Williamsport, PA, a city rich in the arts and ideally situated for outdoor recreation. Williamsport is the site of a world-class healthcare system (UPMC Susquehanna), modern manufacturing, federal offices and county seat, energy and natural gas resources, and home to and the birthplace of the Little League World Series. Learn more at

Lycoming College proudly celebrates and values diversity. We are committed to fostering an inclusive campus community supporting all faculty, staff, and students. We encourage applications from candidates with diverse backgrounds and all who are interested in supporting and contributing to our mission. Lycoming College is an equal opportunity employer.