Lycoming College Financial Matters
Expenses for the Academic Year 2016-2017
The following expenses are effective for the regular fall and spring semesters. The College reserves the right to adjust fees at any time. The fees for each semester are payable approximately three weeks prior to the start of classes for the semester as indicated on the semester bill.
The tuition covers the regular course load of twelve to sixteen credits each semester excluding band, choir, theater practica, and all Scholars Seminars. Any credits over 16 will be charged at a rate of $1,138.50 per credit. Resident students must board at the College. If a double room is used as a single room, there is an additional charge of $435 per semester. The estimated cost for books and supplies is up to $1,000 per year, depending on the course of study. Special session (May Term and Summer Session) charges for tuition, room, and board are established during the fall semester
Students taking MATH 100 may take another 2-credit course concurrently or two credits may be banked for future use. If the credits are banked, the student would be allowed to take up to 18 credits in a subsequent semester with no additional tuition cost. Banked credits may be applied to a regular term or May term 4-credit course; in this case, the student would pay for only the two additional credits. Banked credits from MATH 100 can only be used for official Lycoming College courses.
Members of the Lycoming College Scholars Program may audit a fifth class per semester at no additional charge. Laboratory and other special fees must be paid in full.
*$5 for first copy; $1 for each additional copy requested at the same time. No charge for currently enrolled full-time students. No transcripts will be issued for a student or alumnus whose financial obligation to the college has not been satisfied.
Online Statements and Payment Processing
Lycoming College does not mail paper statements to the student’s home address. A student and their authorized payer(s) can access the statements online. Students can access their online statements by logging into WebAdvisor. Authorized payers can access their student’s online statements by going to the Business Office’s webpage. Bills can also be paid electronically using checking, savings, VISA, Mastercard, Discover, and American Express. Authorized payers will only be able to view their own payment and bank information. Each authorized payer is assigned a separate password for added security and privacy.
Student Health Insurance
This insurance is mandatory for all full-time students if they have no other medical insurance coverage or if they fail to verify that they have other medical insurance. In order to waive the cost of this coverage, students or guardians must complete the online health insurance waiver by September 30 each year.
Non-Payment of Fees
Lycoming College has the right to withhold future registrations, final grades, transcripts, diplomas, and certifications of withdrawals in good standing if student accounts for previous attendance have not been settled. Unpaid student accounts will be charged interest at the rate of 1% per month on the month-end balance until accounts are paid in full. Should legal collection become necessary, the fees of any collection agency, which may be based on a percentage at a maximum of 33% of the debt, and all costs and expenses, including reasonable attorney’s fees, will be added to the balance due.
Entry Fees and Deposits
Confirmation/Contingency Deposit — All full-time students who have been notified of their admission to Lycoming College are required to make a $300 Confirmation Deposit to confirm their intention to matriculate. The Deposit is held until Graduation or upon notification submitted to the Registrar’s office at least two weeks prior to the start of each semester that the student is not returning. Any remaining deposit balance will be refunded after all financial obligations to the College have been satisfied.
The Confirmation Deposit is refundable prior to the start of the first semester of attendance if the official withdrawal date is not later than May 1.
Enrollment Deposit — A non-refundable enrollment deposit of $100 is required of all current full and part-time degree-seeking students each spring in order to pre-register for the subsequent fall semester courses and/or to participate in the annual room selection process. This deposit is applied against the fall semester bill.
For the convenience of those who find it impossible to follow the regular College schedule of payments, arrangements may be made to make monthly payments using our third party payment provider. Additional information may be obtained from the Business Office website or by calling the Business or Admissions Office.
Lycoming College Withdrawal Refund Policy
Students wishing to withdraw from the College during the semester should meet with the Dean for First-Year Students or the Assistant Dean of Academic Services to ensure that student financial and academic records are properly closed. The effective date of calculating refunds shall be: the date that the student begins the withdrawal process or provides official notification to the institution of his or her intent to withdraw; the midpoint of enrollment if the student drops out without notification to the institution; or the date, as determined by the institution, that the student withdraws due to illness or accident.
Students withdrawing will receive a prorated refund for tuition, fees, room and board, less an administrative fee of $100 and any unpaid charges, according to the following schedule:
Please note that there is no refund after the sixth week of the semester. For First-Year Students, the refund period will be extended into the week that early assessment grades are distributed to students and parents.
Comparable schedules apply to May and Summer terms.
The calculated refund will be reduced by any unpaid charges. Any balance remaining will be billed to the student. Unpaid student account balances will be charged interest at the rate of 1% per month on the month-end balance until the account is paid in full. Should legal collection become necessary, all costs of collection will be added to the balance due.
Lycoming College’s institutional refund policy is distinct and different from the Federal Return of Title IV Funds policy. The adjustment of institutional financial aid will follow the Withdrawal Refund Policy stated above. The College is required to perform a Return of Title IV Funds calculation for all federal financial aid recipients who withdraw (officially or unofficially) from all classes on or before the 60% attendance point of the semester. Students who are subject to the return of any Title IV funds may end up with a balance due to the College, Federal Government, or both. See Federal Return of Title IV Funds Policy for further explanation on the return of federal funds.
Students who drop individual course(s) during the add/drop period will receive 100% adjustment to tuition and fees. Students who drop individual courses(s) after the add/drop period will not receive any adjustment to tuition and fees.
Federal Return of Title IV Funds Policy
The 1998 Reauthorization of the Higher Education Act requires the college to calculate a Return of Title IV Funds on all federal financial aid students who withdraw (officially or unofficially) from all classes on or before the 60% attendance point of the semester. A pro rata schedule is used to determine the percentage of the semester the student attended based on the withdrawal date/last date of attendance.
The student’s withdrawal date is the date the student began the withdrawal process; the date the student provided the school with official notification of the intent to withdraw; or for the student who does not begin the school’s withdrawal process or notify the school of intent to withdraw, the midpoint of the payment period of enrollment for which the Title IV assistance was disbursed (unless the institution can document an actual date in which the student last participated in an academically-related activity). For any student who withdraws from the College, the College does have the option of using a student’s documented last day of attendance at an academically-related activity as the withdrawal date, if the College believes this better reflects when the student stopped attending and truly withdrew from school.
The percentage of the semester the student attended is calculated as follows:
Number of days in attendance
Number of days in semester
The number of days counted includes all calendar days in the semester including weekends and holidays, but excludes college breaks of five or more days.
The percentage of the semester the student attended is used to calculate the amount of the student’s earned versus unearned federal aid funds. The unearned portion of federal aid funds must be returned to the appropriate aid program in accordance with the Order of Return as mandated by law. The Order of Return is: Federal Unsubsidized Loan, Federal Subsidized Loan, Perkins Loan, Federal PLUS Loan, Federal Pell Grant, Federal SEOG Grant.
The college is responsible for returning the lesser of Unearned Title IV Aid or Unearned Institutional Charges. Unearned Institutional Charges are based on the determined percentage of the semester the student did not attend. The College is responsible for its return of funds first, followed by the student’s return of funds.
The student is responsible for returning:
Amount of Unearned Title IV Aid
– Amount of Aid School Returns
Amount Student Returns
The College must return its portion of Unearned Title IV aid (loan and grant) to the appropriate federal program within 45 days of the student’s withdrawal date as determined by the Office of Financial Aid. If the amount the student returns includes a federal loan, the student is responsible for repayment of the loan in accordance with the terms of the loan program. If the amount the student returns includes grant aid, the student must repay 50% of the grant money received, rather than 100%. Students do not have to repay grant overpayments of $50 or less per program.
The student must return unearned grant aid to the college within 45 days of the date of notification. Failure by the student to return or make arrangements to return unearned grant aid to the College within 45 days will result in the student being reported to the U.S. Department of Education (USDOE). The student will be considered in an Overpayment Status and will not be eligible for additional aid at any post-secondary institution participating in Title IV Aid programs. Students who are reported to USDOE in an Overpayment Status should contact the USDOE to make payment arrangements to repay the necessary grant funds.
Examples of Federal Title IV Return of Funds calculations are available in the Office of Financial Aid. Students who stop attending Lycoming College may not receive further financial aid disbursements, may lose some or all of the aid that has already been disbursed to their account, may be responsible for repayment of unpaid charges, and may be considered in Overpayment status with USDOE.
Students who wish to rescind their official withdrawal submitted to the college must do so within one week of the original withdrawal and notification must be provided in writing to the Office of Financial Aid.
Students who stop attending all classes without officially withdrawing from the college will be subject to a Return of Funds calculation at the end of the semester, based on their last date of attendance as determined by the Office of Financial Aid.
State Grant programs have varying regulations concerning refunds, but most will require at least a partial refund of the State Grant. If the student has received a Lycoming Grant, a portion of the student’s refund will also be repaid to the Lycoming Grant program. This will reduce, or in many cases eliminate, the amount of the refund the student would otherwise receive.
Non-Payment of Fees Penalty
Students will not be registered for courses in a new semester if their accounts for previous attendance have not been settled. Diplomas, transcripts, and certifications of withdrawals in good standing are issued only when a satisfactory settlement of all financial obligations has been made in the Business Office. Final grades may also be held in some cases. Unpaid student accounts will be charged interest at the rate of 1% per month on the month-end balance until accounts are paid in full. Should legal collection become necessary, all costs of collection will be added to the balance due.
Lycoming College is committed to helping students and families meet college costs. While some assistance is available to students regardless of need (merit scholarships), the primary purpose of the College’s financial aid program is to help qualified students of limited financial resources attend Lycoming College. Scholarships may be awarded on the basis of merit and/or need, while grants are provided solely on the basis of financial need. Long-term educational loans with favorable interest rates and repayment terms are available, as are part-time employment
Please Note: If a student receives a Tuition Remission Fee Waiver, a Tuition Exchange Scholarship, or Post 9/11 Yellow Ribbon Benefits, all Lycoming funded scholarships and awards become honorary. That is, the monetary value of the Lycoming scholarships and awards becomes zero.
Students receiving Lycoming College scholarships or grants cannot receive total scholarship and grant aid from all sources in excess of tuition and fees (and room and board for resident students). The Lycoming scholarship and/or grant will be reduced to meet this requirement.
Students receiving a Faculty, Trustee, Departmental, or other Lycoming Scholarship may add only one additional Lycoming-funded scholarship to their financial package. Examples of funded Lycoming scholarships include the Pennsylvania Free Enterprise Week (PFEW) scholarship, and talent awards in music, theatre, art, creative writing, and digital media communication.
It is important to submit financial aid applications after January 1st, as appropriate income information becomes available, but by May 1. Although applications may be filed later, applicants can only receive consideration for remaining available funds.
To be considered for financial aid, students and families must complete the following steps for each year the student seeks assistance:
- Fully complete and submit the Free Application For Federal Student Aid (FAFSA). Returning students should submit the Renewal FAFSA. Go to www.fafsa.ed.gov.
- The College may request federal income tax transcripts and W-2’s from the student and parent(s) to be submitted to the Financial Aid Office. Transcripts can be obtained by calling the IRS at 1-800-908-9946. The tax transcripts required are for the year preceding the academic year in which the student seeks assistance.
- PA residents can apply for state grant assistance using the FAFSA as well. Non-PA residents should contact the State Grant Agency in their home state to see if additional forms must be filed.
Basic eligibility requirements for all federal programs are available from the Department of Education at www.studentaid.ed.gov. Students are responsible for understanding the basic
Enrollment Status for Financial Aid Eligibility
Financial aid eligibility is substantially reduced for students who are charged less than full-time tuition. Credit is earned for some courses which are offered at no charge, including choir, band, theatre practica, and all Scholars Seminars. Therefore, these credits are not counted in the full-time tuition calculation. For financial aid purposes, a full-time student is enrolled in 12-16 billable semester hours. A student’s financial aid eligibility is finalized after the end of the
college’s published add/drop period.
Satisfactory Academic Progress Requirements for Financial Aid Recipients
Financial aid programs subject to the following Satisfactory Academic Progress (SAP) Requirements include all Federal Title IV aid (Pell, FSEOG, Work-Study, Perkins Loan, Stafford Loans, PLUS Loans, TEACH Grant) and all Lycoming College grants, scholarships, and loans.
Financial aid recipients are required to be in good academic standing and maintain satisfactory academic progress toward their degree requirements. Satisfactory academic progress, as described below, is evaluated annually (end of the spring semester) and cumulatively by the Financial Aid Office. Failure to maintain satisfactory progress may result in the suspension of financial aid eligibility. The Financial Aid Office will notify students who do not meet the satisfactory academic progress requirements by mail and/or by email to their Lycoming email account.
Satisfactory Academic Progress for financial aid eligibility should not be confused with the College’s academic progress policy. These are two distinct and totally separate policies that students must be aware of.
Undergraduate students receiving financial aid must maintain a minimum cumulative grade point average and make steady progress toward the completion of their degree as described below. The maximum time frame for program completion is defined as 150% of the credits required to complete the degree program as defined by Lycoming College. For example, a typical Bachelor’s degree requires 128 credits: 128 x 150% = 192 credits. Students who attempt more than 192 credits are ineligible for financial aid. Students will be considered in good academic standing if they meet the following standard:
Transfer and/or AP credits accepted by Lycoming College will be included in the progress completion requirement and minimum GPA requirement (if the college transferred in the grade). Students who have not completed their undergraduate degree after 192 attempted hours (including transfer credits) will no longer be eligible for financial aid. The student will be automatically placed on Financial Aid Suspension. Students must graduate with a cumulative 2.0 grade point average.
Examples of Credit Completion Requirements
1. A student who has attempted a total of 24 credits must have successfully completed at least 16* credits (24 x .67 = 16.08).
2. A student who has attempted a total of 56 credits must have successfully completed at least 38* credits (56 x .67 = 37.52).
3. A student’s Lycoming transcript reflects 24 transfer and/or AP credits. If the student has attempted a total of 80 credits of Lycoming coursework, the student must have successfully completed at least 70* credits, including transfer and AP credits ((80 + 24) x 0.67 = 69.68).
*Calculations not resulting in whole numbers are rounded to the nearest whole credit.
Treatment of W, I, X, P, and F Grades and Repeated Coursework
1. Course withdrawals (W) after the drop/add period are not included in the GPA calculation, but are considered a non-completion of attempted coursework.
2. Incomplete (I) grades are not included in the GPA calculation but are considered a non-completion of attempted coursework until the incomplete grade is replaced with a permanent grade and academic progress can be reevaluated.
3. An audit (X) grade is not considered attempted coursework. It is not included in the GPA calculation or completion rate determination.
4. A satisfactory (P) grade is treated as attempted credits earned, but it is not included in the GPA calculation
5. A failing grade (F) is treated as attempted credits not earned; it will be included in the calculation of the GPA and the minimum completion rate.
6. The most recent course grade for a repeated course will be included in the calculation of the GPA and every repeated attempt will be included in the completion rate determination.
Financial Aid Suspension
Important - Please Note: A successful appeal of academic suspension is unrelated to financial aid suspension and does not result in reinstatement of a student’s financial aid eligibility. Appealing one’s financial aid suspension status is a separate process.
Students who fail to successfully complete the minimum credit completion rate or fail to complete their program within the maximum time frame or fail to meet the minimum cumulative GPA requirement will have their financial aid eligibility suspended.
Reinstatement of Aid after Financial Aid Suspension
Reinstatement of financial aid after a student is placed on Financial Aid Suspension is achieved as follows:
- The student submits a written letter of appeal (see Appeal Process below) in accordance with the appeals process, and the Financial Aid Appeals Committee grants the appeal. The student is then placed on financial aid probation, allowing an additional semester in order to bring the academic requirements up to minimum standards set forth in the appeal response letter sent to the student.
- The student attends Lycoming College during the Suspension semester, pays for tuition and fees without the help of student aid, and does well enough in the coursework to satisfy all the satisfactory academic progress standards. The student must notify the Financial Aid Office if they plan to attend Lycoming College without the assistance of financial aid; or
- The student attends summer school to eliminate the deficiency in credits and/or GPA. The student must notify the Financial Aid Office if they are planning to take classes during the summer to eliminate the deficiency.
Students who have been placed on Financial Aid Suspension cannot merely skip a semester to regain eligibility. No financial aid will be disbursed during subsequent semesters for students on Financial Aid Suspension. If an appeal is granted and the student subsequently fails to attain the minimum standards after one semester or fails to meet the individualized requirements that were specified by the appeals committee in their written response to the student appeal, eligibility for financial assistance will be cancelled automatically for future semesters. No further appeals will be accepted and students will have to pay full charges on their own, bringing their academic requirements up to minimum standards, before regaining financial aid eligibility.
The appeal letter must address:
1. The extenuating circumstance(s) as to why satisfactory academic progress was not made.
2. What has changed in the student’s situation that would allow the student to demonstrate satisfactory academic progress at the next evaluation (i.e. after the probationary semester if an appeal is granted)?
Extenuating circumstances can include, but are not limited to: illness or injury, death of a family member, family difficulties, financial difficulties, etc.
Appeals of Financial Aid Suspension must be made in writing by the date specified in the Suspension notification letter. The Financial Aid Appeals Committee will review the appeal and notify the student in writing to the student’s Lycoming College email account within 5 working days of their decision. All decisions made by the Financial Aid Appeals Committee are final and not subject to further review.
Appeals may be emailed to Finaid@lycoming.edu, or mailed to:
Office of Financial Aid
Attn: Financial Aid Appeal Committee
700 College Place
Williamsport, PA 17701
Pell Grants are made available by the federal government. Eligibility is based upon a federal formula. These grants may be available for up to the equivalent of 12 fulltime semesters.
Supplemental Educational Opportunity Grants may be awarded to students with exceptional financial need. Priority must be given to Pell Grant recipients. Funds are provided by the federal government. Funds are limited.
Pennsylvania Higher Education Assistance Agency (PHEAA) Grants are available for PA residents meeting domicile and financial requirements of the program. Eligibility is determined by PHEAA. These grants are available for a maximum of 8 semesters. Non-PA residents should contact the State Grant Agency in their home state for availability of funds to students attending out-of-state colleges.
Federal Direct Stafford Loan allows eligible First-Year Students to borrow a maximum of $5,500 annually. Eligible Sophomores may borrow up to a maximum of $6,500 annually. Eligible Juniors and Seniors may borrow up to a maximum of $7,500 annually. Go to www.studentaid.ed.gov to find the prevailing interest rate. Students may be eligible for at least a partial federal interest subsidy depending upon financial need. Go to www.studentloans.gov to complete entrance counseling and to electronically sign a Master Promissory Note.
Federal Perkins Loan (formerly the National Direct Student Loan) may be offered to students with exceptional need. Borrowers must repay the loan, plus 5% per annum simple interest on the unpaid balance, over a period beginning nine months after the date on which the borrower ceases to be enrolled at least half-time. Funds are limited.
Federal Direct PLUS Loan is a loan that parents may take out on behalf of their dependent student. The amount a parent may borrow for one year is equal to the cost of education for one year minus any financial aid the student is eligible for in that year. Go to www.studentloans.gov to apply. The prevailing interest rate can be found at www.studentaid.ed.gov.
Federal College Work-Study Program Awards provide work opportunities on campus for qualified students. Students get paid for work performed in the previous pay period. Based on documented need and awarded by the Financial Aid Office. Funding is limited. The student assumes full responsibility for locating a job. Returning students who wish to work the following year must have their name submitted to the Financial Aid Office by their supervisor before the end of the Spring semester.
Students also have the opportunity to seek work-study employment off-campus in the Community Service program. Interested students can get additional information in the Financial Aid Office.
Lycoming Campus Employment Program is similar to Federal Work-Study except that it is not based on financial need, and students are paid with institutional funds only. A limited number of jobs are available. Funding is limited.
Other Job Opportunities are frequently available with local business firms or persons. Contact Lycoming College Career Services for information on these opportunities.
Other Aid Sources
Veterans and Dependents Benefits are available for qualified veterans and children of deceased or disabled veterans. Contact the Veteran’s Officer in the Registrar’s Office.
Reserved Officers Training Corps (ROTC) Stipends and Scholarships are available for qualified students. Contact the Financial Aid Office for more information.
United Methodist Scholarships may be available to full-time degree-seeking applicants who have a cumulative GPA of 3.00 or better, are active in Christian activities, and who are active, full members of a United Methodist church. Demonstrated financial need is also required. Annual application is required. Recipients are selected by the Director of Financial Aid, and awards will be granted to the neediest students. The funds are provided by the United Methodist Church. Applications are available in the Financial Aid Office. Renewal requires a cumulative GPA of at least 3.00.
United Methodist Student Loans are available on a very limited basis to students who are members of the United Methodist Church. Contact The Board of Higher Education and Ministry, P.O. Box 871, Nashville, TN 37202 for more information.
Non-college Aid Opportunities are often available through family employers or labor unions, business firms, fraternal and religious organizations, and secondary schools. Parents should contact employers or organizations of which they are members for information on financial aid resources.