End Of Year Closing Information

Lycoming College Campus Housing closes for the 2017-2018 Academic year: Friday, May 4, 2018 at 6:00 p.m.

  • Meal service ends with lunch on May 4.
  • CHECK OUT DEADLINES:
    • Students who have final exams Monday-Thursday (April 30 - May 3) are required to leave campus within 24 hours of their last final exam.
    • Students who have final exams on Friday (May 4) are required to leave campus no later than 9 a.m. on Saturday (May 5.) 
  • ALL Students (including those with finals on Friday, May 4th) who have legitimate reasons for housing after the 6 p.m. closing on May 4th (i.e.-Friday final, travel arrangements) must request and receive permission to do so from the Residential Life Office via an official online request (see bottom of this page.) A charge of $35/day may apply.
  • All residents (including those who are staying through graduation) are expected to read and follow the check-out instructions outlined below to avoid student account charges.

Check Out Instructions for All Campus Residences

There are two "proper" check-out methods from which to choose: Express Check-out or Scheduled Check-out.  All students must choose one of these methods and follow the guidelines below to avoid administrative charges or fines.  Regardless which check-out method is chosen, a final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.  Failure to follow proper check-out procedures, including registering to stay after closing, may result in an additional $50 fine.

  • All College Property must be present and in the same condition as noted on the check-in RCR. Residents will be billed repair/replacement costs for damaged (beyond normal wear and tear) or missing items.
  • The Campus Residence must be clean and in the same condition as noted on the check-in RCR; if not, a minimum of $50.00 may be billed to the residents for excessive cleaning.
  • All Personal Belongings must be removed from the campus residence at the time of check-out.
  • All Trash must be removed from the campus residence and placed in the proper receptacles or donated to Trash to Treasure*; if not, a minimum of $50.00 may be billed to the residents for removal of non-College furniture or trash.
  • All Campus Residence Keys must be returned to Residential Life Staff at time of check-out. Residents who fail to return keys will be billed a minimum of $35/lock to change the lock cylinder and replace keys. 
  • Laundry cards should be turned in so that they can be recycled by the company.

Trash to Treasure

Lycoming College Community Service Center sponsors a "Trash to Treasure" collection during finals/check-out week. Only items that are in good and usable condition may be donated. Look for postings and emails during the month of April for information on collection locations in halls.

Drop-off locations for large items are:

  • Behind Williams Hall
  • Between East and Wesley Halls
  • South Side of Skeath Hall

Express Check-Out

Available to students who choose not to schedule an appointment for check-out prior to 6 p.m. closing on May 4 and the only option available for any student who is approved to stay beyond closing on May 4 at 6 p.m. In other words, when choosing this option residents do NOT need to schedule an appointment with a(n) RA or RLC to check-out of their campus residence.

To check-out using this option:

  • Residents must obtain an Express Check-out form from a(n) RA, RLC, ACF or the Res Life Office (during business hours), or the Office of Safety & Security (after hours).
  • The form must be completed and signed and returned to the proper staff - RA, RLC, or the Res Life Office- with campus residence key(s) in the envelope provided.
    • Paperwork and/or key(s) may not be left in the campus residence or with a friend/roommate. This constitutes an "Improper Check-out" and a charge of $50 to the student account.
    • Paperwork and key(s) may be turned in to the Office of Safety & Security if a resident is checking out "after hours" and appropriate staff cannot be located.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Scheduled Check-Out

Available when scheduled in advance and only for residents who are leaving prior to 6 p.m. closing on May 4th. In other words, this option requires a previously scheduled appointment and is not available for any student who is approved to stay beyond closing on May 4th at 6 p.m.  Contact your RA, ACF or RLC for details.

To check-out using this option:

  • Each resident will need to schedule an appointment by contacting the appropriate Residential Life Staff (RA, ACF or RLC) a minimum of 24 hours before the time they intend to leave campus. Residents need to keep in mind that-
    • RAs are students as well and must schedule check-out appointments around their own study time and exams.
    • Last minute check-out requests cannot always be honored.
    • Residents may have no choice but to do an Express Check-Out if an appointment has not been scheduled ahead of time.
  • It is recommended that, if possible, all roommates be present during the review of the residence.
  • Damage or cleaning charges will be split evenly between all residents in a campus residence unless-
    • It is clear which resident is responsible.
    • The RA, ACF or RLC is informed differently at check-out, in other words if a specific resident takes responsibility.

Since the resident is to be leaving campus shortly after the Check-out appointment, the RA, ACF or RLC will:

  • Do an initial inspection for damages and an inventory of College property.
  • Note any damages on the RCR and collect the resident's key(s).
  • Sign and have the resident sign the RCR.
  • Give the resident a copy of the RCR.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Request to Stay After Hall Closing

May 4-5 ONLY (Overnight May 4 only.)

As stated above, unless a student has been granted permission to stay on campus after the 6 p.m. closing on May 4th, they are required to leave campus within 24 hours of her/his last final exam. For students who have final exams at any time on Friday, you are required to leave campus by 9:00 am on Saturday morning. 

The deadline to request to stay after closing on May 4th via online form is Wednesday, May 2nd at 12:00 midnight.

You may find this form by logging into myLyco and then going to WebAdvisor .  In your WebAdvisor options, go to the "Residential Life" section and look for "Housing Requests".  You can then select "Spring Closing Housing" in the "Housing Type" drop-down. There may be a $35 per day charge for late stays. 

Graduation Housing Information 

Graduating seniors should follow the link above to find information regarding registration for graduation week housing.