Guidance for Digital Procedures
The Registrar’s Office has transformed many paper-based procedures into electronic formats. If your need is not addressed here, please check MyLyco or submit your inquiry to email@example.com.
Academic Standards Committee (ASC) Appeals
Students and advisors should work together to complete the ASC appeal form. Students should email the completed appeal form to the Assistant to the Registrar, Mindy Gunn and include their academic advisor, the appropriate department chairperson(s), and the appropriate course instructor(s) on the “CC” line of the email. Faculty should “reply all” to indicate if they do or do not concur with the request, as well as to provide a supporting rationale, if applicable.
The committee meets on a monthly basis (see schedule), and students will receive an email notification with the committee’s decision within 2-3 business days after the meeting.
Students may make changes to their fall class schedule now through the end of the drop/add period on Wednesday, August 26 at 4:30 p.m. Students should consult with their academic advisor first and then submit their requested changes via the Online Scheduling Form. The Registrar’s Office staff will process requests on a first-come, first-served basis followed by a confirmation email to the student and advisor. Requests to add or drop courses taught during the second 7-weeks should be sent to firstname.lastname@example.org.
Students need permission to enroll in a course if they have not fulfilled the prerequisites, if the course has no open seats, or if the course overlaps with another course. To be signed into a course, students should send their request via email to email@example.com and include their advisor and the course instructor(s) on the “CC” line of the email. Faculty should “reply all” to indicate if they approve of the request.
Course Overload Requests: A course overload is defined as enrolling in more than 16 credits per semester (with the exception of Music lessons and ensembles). To enroll in a course overload, students should submit the Course Overload Form. The Registrar's Office will contact the Business Office and Provost (if applicable) for approval on the student's behalf. Students are encouraged to view the Business Office's webpage to understand the costs associated with a course overload in advance of submitting an overload request.
To withdraw from a course, students should consult with their academic advisor and course instructor first. Then, students must submit their request via the Course Withdrawal Form. After receiving the student's request, the Registrar's Office will contact the student's academic advisor and course instructor to confirm that they have been consulted about this decision. Once the faculty members' responses have been received, the student, advisor, and instructor will receive a confirmation email acknowledging that the course withdrawal has been processed.
See the academic calendar for course withdrawal deadlines for full-semester courses, 1st 7-week courses, and 2nd 7-week courses. Click here to learn more about the course withdrawal policy.
Independent Study and Honors Projects
Students may apply for an independent study or honors project by completing the appropriate form and submitting it to the Assistant to the Registrar, Mindy Gunn. Students should include their academic advisor and the appropriate faculty members on the “CC” line of the email. Faculty should “reply all” to indicate if they approve of the request. While waiting for formal approval from the Independent Studies Committee, students should register for ISH-800-4, a placeholder course which will be updated upon approval.
Off-Campus Course Requests
To seek preapproval for off-campus courses, students must submit an Off-Campus Course Request for each course. The Registrar, Jilliane Bolt-Michewicz will contact the student's advisor and the appropriate department chair(s) on the student's behalf and the faculty members will review the request. The student will receive an email confirmation indicating if their request is approved or denied or if more information is needed.
If the student did not seek preapproval and the course is already started or completed, the student must submit an ASC appeal requesting late-approval for off-campus coursework in addition to the typical procedure outlined above. See instructions for ASC appeals listed above.
Students are encouraged to read the College's transfer credit policies before submitting off-campus course requests. Please note that the 6-credit limit for online transfer courses has been suspended through December 31, 2020.
Program and Advisor Changes
Program changes: To make program changes (e.g. declaring or dropping a major or minor, changing a major track, changing a major degree, or changing a catalog year), students must complete the appropriate sections of the Program Change Form.
Advisor changes: To add or remove an advisor or to change your primary advisor designation, students should submit the Advisor Change Form.
Scholars Program: To declare or drop the Scholars Program, students should submit the Scholars Program Change Form.
Education certificates: To declare or drop an Education certificate, students should submit the Education Program Change Form.
After receiving the student's request, the Registrar's Office will contact the student's academic advisor and the appropriate department or program chair(s) to confirm their approval. Once the faculty members' responses have been received, the student and faculty members will receive a confirmation email acknowledging that the changes have been processed.