Guidance for Digital Procedures
The Registrar’s Office has recently transformed many paper-based procedures into electronic formats. If your need is not addressed here, please check SharePoint or submit your inquiry to email@example.com.
Add/drop schedule changes: Students may make changes to their current schedule through the end of the drop/add period which ends on the fifth day of the semester. Students should consult with their academic advisor first and then submit their requested changes via the Online Scheduling Form. The Registrar’s Office staff will process requests on a first-come, first-served basis followed by a confirmation email to the student and advisor. Requests to add or drop courses taught during the second 7-weeks should be sent to the Assistant to the Registrar, Mindy Gunn.
Course sign-ins: Students need permission to enroll in a course if they have not fulfilled the prerequisites, if the course has no open seats, or if the course overlaps with another course. To be signed into a course, students should email the course instructor(s) to ask for their approval. If the instructor approves the request, the student should forward the email exchange to the Assistant to the Registrar, Mindy Gunn, and submit the Online Scheduling Form. After receiving the email approval and scheduling form, the Registrar's Office will process the request and send a confirmation email to the student, instructor, and advisor.
Course overload requests: A course overload is defined as enrolling in more than 16 credits per semester (with the exception of Music lessons and ensembles). To enroll in a course overload, students should submit the Course Overload Form. The Registrar's Office will contact the Business Office and Provost (if applicable) for approval on the student's behalf. Students are encouraged to view the Business Office's webpage to understand the costs associated with a course overload in advance of submitting an overload request.
To withdraw from a course, students should consult with their academic advisor and course instructor first. Then, students must submit their request via the Course Withdrawal Form. After receiving the student's request, the Registrar's Office will contact the student's academic advisor and course instructor to confirm that they have been consulted about this decision. Once the faculty members' responses have been received, the student, advisor, and instructor will receive a confirmation email acknowledging that the course withdrawal has been processed.
See the academic calendar for course withdrawal deadlines for full-semester courses, 1st 7-week courses, and 2nd 7-week courses. Click here to learn more about the course withdrawal policy.
Independent Study and Honors Projects
Students may apply for an independent study or honors project by completing the appropriate form and submitting it to the Assistant to the Registrar, Mindy Gunn. Students should include their academic advisor and the appropriate faculty members on the “CC” line of the email. Faculty should “reply all” to indicate if they approve of the request. While waiting for formal approval from the Independent Studies Committee, students should register for ISH-800-4, a placeholder course which will be updated upon approval.
Program and Advisor Changes
Program and advisor changes: To add or remove an advisor, change your primary advisor designation, declare or drop a major or minor, change a major track, change a major degree, or change a catalog year, students must complete the appropriate sections of the Program & Advisor Change Form.
Scholars Program: To declare or drop the Scholars Program, students should submit the Scholars Program Change Form.
Education certificates: To declare or drop an Education certificate, students should submit the Education Program Change Form.
After receiving the student's request, the Registrar's Office will contact the student's academic advisor and the appropriate department or program chair(s) to confirm their approval. Once the faculty members' responses have been received, the student and faculty members will receive a confirmation email acknowledging that the changes have been processed.