Private Dining Room Policy

Sodexho Dining Services Private Dining Rooms Policy
For Student Meal Substitution Events 2006-2007

*Meal substitution means that students on the board plan can eat their meal in the Private Dining Room rather than in the Dining Hall and will not be charged the catered meal price.

Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

AVAILABILITY:

Private Dining Rooms will be available for meal substitution events at lunch and dinner in the Jonas Private Dining Room and Student Board Room Monday through Thursday.

Lunches served anytime between 11:30 a.m. and 1:00 p.m.

Dinners served anytime between 4:30 p.m. and 5:45 p.m.

- Private Dining Room event reservations are accepted on a first come basis.

- No more than two events will be scheduled during any one-meal time.

- Events may not be scheduled during special Dining Hall meals (all campus BBQs, Thanksgiving Dinner, etc.).

- Burchfield Lounge can be used for receptions and finger foods.

Private Dining Room events will not be scheduled the first and last week of the semester.

DEADLINES:

- Facility Scheduling Form is due at time of reservation to the OSP/LD.

- Menu and a clear and readable Guest List Form, with student ID numbers must be completed and returned to Dining Services no later than seven (7) working days prior the event. Dining Event may be cancelled if menu and guest lists are not turned in on time.

GUIDELINES/RESTRICTIONS:

- Each student organization, Resident Advisor (RA), or colloquium may host up to two (2) Dining Events per semester -
(1) lunch and (1) dinner.

- To receive student meal substitution, one must use the approved menu.

- Any deviation from menu will incur additional charges. You will need to consult with Dining Services for prices.

- An event should have at least 15 guests registered.

- When using the pre-selected menus and having a group larger than 50, on-board students will only be charged $2.00 per person for the event.

- Groups of 51 or more, mixed between students, staff, faculty, and guests using the pre-selected menus, will be charged $2.00 per on-board person attending. Guests other than on-board students will also be subject to menu pricing. Prices are listed on menus.

- Groups of 51 or more may select from Buffet Menu Options.

- Groups larger than 30 may have two (2) main entrees for an additional $1.25 per person charge.

- Room capacities are:

Jonas Private Dining Room 35 Student Board Room 25
Jane Schultz Room 110 East Hall Coffeehouse 125

- A Private Dining Room meal substitution event must have a designated program/speaker.

- Participants should be encouraged to dress appropriately. No jeans, shorts, t-shirts, or ball caps.

- Guests and students not on meal plan will be charged the menu price listed.

- Sponsoring organization or residence hall will be charged the menu price listed for any guest who fails to attend the event. This applies to off campus guests, staff, off-board and on-board students, and faculty.

TAKE OUT FOOD

It is policy that there will be a $30.00 labor charge when Dining Service personnel are utilized at cookout events unless food is pre-cooked.

Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

Students can no longer use missed meals to purchase food.

Food for student organizations parties, mixers, snack foods, etc. shall be provided at cost.

Food items requested by students for class projects will be provided at cost.

There will be NO RAW MEATS provided, i.e., chicken, hamburger, or hot dogs.

Fundraiser foods will be provided at food service cost. However, Sodexho will support several charitable organizations:

Habitat for Humanity American Red Cross (Bloodmobile)
Brandy Sudol Auction Circle K

Personal camping trips will not be recognized unless sponsored by student organizations or RA.

Student organizations and RAs may request take out food for special programs or off-campus trips. Arrangements for take out food must follow the same procedures as dining events.

- Reservation form required by Student Programs.
- Menu and Guest List Form must be returned seven (7) working days prior to event.

Food and cooking utensils for cooking group meals in residence halls will require a $25.00 deposit and surrender of an ID card. Card and deposit will be refunded upon return of equipment. NO RAW MEAT products will be provided. A minimum of 25 attendees required.

Revised 6-3-06

*Meal substitution means that students on the board plan can eat their meal in the Private Dining Room rather than in the Cafeteria and will not be charged the catered meal price.

*Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

AVAILABILITY:
Events may be held Monday – Thursday in the Jonas Private Dining Room, Jane Schultz Room, and Student Board Room.

        Lunches served anytime between 11:30 a.m. and 1:00 p.m.
        Dinners served anytime between 4:30 p.m. and 5:45 p.m.

- Private Dining Room event reservations are accepted on a first come basis.
- No more than two events will be scheduled during any one-meal time.
- Events may not be scheduled during special Cafeteria meals (all campus BBQs, Thanksgiving Dinner, ethnic food
specials, etc.).
- Burchfield Lounge and Wertz Conference Room are not available for meals. These rooms can be used for
receptions and finger foods.

Private Dining Room events will not be scheduled the first and last week of the semester.

DEADLINES:
- Facility Scheduling Form is due at time of reservation to the Office of Student Programs and Leadership
Development (OSP/LD).
- Menu is due at least seven (7) days prior to event with Dining Services.
- A clear and readable Guest List Form, with student ID numbers must be completed and returned to Dining
Services no later than three (3) working days prior the event.

Dining Event may be cancelled if menu and guest lists are not turned in on time.

GUIDELINES/RESTRICTIONS:
- Each student organization, Resident Advisor (RA), or colloquium may host up two (2) Dining Events per semester -
(1) lunch and (1) dinner.
- Any deviation from menu will incur additional charges. (Consult with Dining Services for prices).
- An event should have at least 15 guests registered.
- An event may not have more than 49 guests without permission from OSP/LD and Dining Services.
- Groups of 50 or more, mixed between students, staff, faculty, and guests using the pre-selected menus, will be
charged $2.00 per on-board person attending. Guests other than on-board students will also be subject to menu
pricing. Prices are listed on menus.
- Groups of 50 or more may select from Buffet Menu Options.
- Groups larger than 30 may have two (2) main entrees for an additional $1.25 per person charge.
- Room capacities are:
    Jonas Private Dining Room 35        Student Board Room 25
    Jane Schultz Room           110
- A Private Dining Room meal substitution event must have a designated program or speaker.
- Participants should dress appropriately. No jeans, shorts, t-shirts or ball caps.
- Guests and students not on a meal plan will be charged the menu price listed.
- Sponsoring organization or residence hall will be charged the menu price listed for any guest who fails to attend the
event. This applies to off campus guests, staff, off-board and on-board students, and faculty.

                                                        TAKE OUT FOOD

It is policy that there will be a $50.00 labor charge when Dining Service personnel are utilized at cookout events unless food is pre-cooked.

Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

Students can not use missed meals to purchase food.

Food for student organizations parties, mixers, snack foods, etc. shall be provided at cost.

Food items requested by students for class projects will be provided at cost.

There will be NO RAW MEATS provided, i.e., chicken, hamburger, or hot dogs.

Fundraiser foods will be provided at food service cost. However, Sodexho will support several charitable organizations:

                     Habitat for Humanity                American Red Cross (Bloodmobile)
                     Brandy Sudol Auction              Circle K

Personal camping trips will not be recognized unless sponsored by student organizations or RA.

Student organizations and RAs may request take out food for special programs or off-campus trips. Arrangements for take out food must follow the same procedures as dining events.
- Reservation form required by Student Programs.
- Menu must be turned in seven (7) working days prior to event.
- Guest List Form must be turned in three (3) working days prior to event.

Private Dining Rooms