A student who wishes to withdraw from the College during the semester should meet with the Provost or the Assistant Dean for Freshmen or Sophomores. College personnel will explain the procedure to ensure that the student's financial and academic records are properly closed. Students who expect to return to Lycoming College after a withdrawal period should contact the Registrar's Office for readmission (see Readmission of Students).
Withdrawal Refund Policy
The effective date of calculating refunds shall be the date that the student begins the withdrawal process or provides official notification to the institution of his or her intent to withdraw; the midpoint of enrollment if the student drops out without notification to the institution; or the date, as determined by the institution, that the student withdraws due to illness or accident.
Students withdrawing will receive a prorated refund for tuition, fees, room and board, less an administrative fee of $100 and any unpaid charges, according to the following schedule:
|During Week 1
|During Week 2
|During Week 3
|During Week 4
|During Week 5
|During Week 6
|After 6th Week
Please note that there is no refund after the sixth week of the semester. For Freshmen, the refund period will be extended into the week that early assessment grades are distributed to students and parents. Comparative schedules apply to the May and summer terms.
The calculated refund will be reduced by any unpaid charges. Any balance remaining will be billed to the student. Unpaid student account balances will be charged interest at the rate of 1% per month on the month end balance until the account is paid in full. Should legal collection become necessary, all costs of collection will be added to the balance due.
Lycoming College's institutional refund policy is distinct and different from the Federal Return of Title IV Funds policy. The adjustment of institutional financial aid will follow the Withdrawal Refund Policy stated above. The College is required to perform a Return of Title IV Funds calculation for all federal financial aid recipients who withdraw (officially or unofficially) from all classes on or before the 60% attendance point of the semester. Students who are subject to the return of any Title IV funds may result in a balance due to the College, Federal Government or both. See Federal Return of Title IV Funds Policy for further explanation on the return of federal funds.
Students who withdraw from an individual course(s) after the add/drop period will not receive any adjustment to tuition and fees.
Withdrawal For Mental Health Reasons
In the event that a possible emotional or psychiatric disorder results in a student engaging in behavior or threatening to engage in behavior that potentially presents a danger to himself/herself or others, renders him/her unable to meet reasonable institutional standards, or would cause significant property damage or directly and substantially impede the lawful activities of others, the following steps may be taken:
- In an emergency situation, the Dean of Student Affairs, President, or a person designated by the President shall counsel with the student's parents in order to bring about a voluntary withdrawal and a prompt referral to a psychiatric facility for evaluation and treatment. In a case where consulting with parents is not possible or inappropriate, referral for emergency services will be made directly and withdrawal will be recommended.
- Where agreement for voluntary withdrawal cannot be reached except in emergency situations, the student shall be notified in writing of the time and place of a hearing and of the possibility of mandatory psychiatric withdrawal.
- The College will ask a qualified mental health professional to evaluate the student's fitness to continue as a member of the College community, as well as request recommendations for referral services and suggest criteria for readmission.
- A hearing or informal proceeding will be held before a special committee appointed by the President or his designee. The student may be accompanied by a family member or another person of his/her choosing from within the College community.
- Where a determination is made that withdrawal is appropriate, the committee shall provide to the student and, when appropriate to his/her parents a statement of the reasons for the decision. These standards do not preclude sanctions in accordance with conditions of the Housing Agreement or other College rules or regulations.