How To Start a New Greek Organization at Lycoming College
Policy for the Formation of Fraternal Organizations
The objectives and actions of the fraternal organizations associated with Lycoming College must be consistent with the objectives and policies of the College. So long as these objectives and policies are fostered and supported by fraternal organizations, the College will continue to recognize and support them. The objectives of Lycoming College (which are to be achieved with the cooperation and support of these fraternal social organizations) include:
- Support and encouragement of excellence in the academic and social life of the campus.
- Respect for and association with and among students without regard to race, creed, color, sex, or national origin.
- Membership in student social groups should be open to all Lycoming students. In the case of fraternities and sororities, such groups may legally limit their membership to individuals of the same sex.
- Support and encouragement of social, religious, and ethical values and attitudes which are consistent with the Judeo-Christian tradition from which the College has developed.
- Respect for the individual and his or her rights.
I. A. A group seeking College recognition as a potential fraternal organizations will submit to the Office of Student Involvement a detailed statement indicating the reasons it believes a new fraternal organization is needed and desirable, its own purposes and goals, a description of the distinctive qualities it could bring to Lycoming College and its Greek system, and, if applicable, documentation of support from the potential fraternal organization's national office and local alumni for a colonization effort, and for their participation in the full development of the new fraternal organization.
B. The Assistant Director of Student Involvement will submit this information to the Fraternal Expansion Committee whose members are the Director of Residence Life, the President of the Interfraternity Council, the President of the Panhellenic Council, one faculty member appointed by the Dean of the College, and the Director and Assistant Director of Student Involvement.
C. Upon receipt of the information provided by the requesting group, the Fraternal Expansion Committee will consider the question of whether the establishment of a new fraternal organization at Lycoming is presently appropriate. The Committee will review current system rush statistics for the past three years, the size and stability of existing groups, and the availability of housing and other support resources. If the Committee's deliberation results in a negative conclusion, the matter is closed. All decisions of the Committee are final.
II. A. If the Committee rules that the group may apply formally for recognition, the group will be required to submit to the Committee, through the Office of Student Involvement, eight copies of its "Application for Recognition as a Fraternal Organization." The "Application" shall contain the following information:
- The statement of purpose, etc. previously submitted.
- A list of the group's members and their classification (freshman, sophomore ...) at Lycoming and the name of the group's advisor(s).
- A statement describing the dues and fees it plans to charge for the operation of the colony.
- A statement explaining membership requirements, pledge education program, and procedures for initiating individual members.
- An outline of its proposed fraternal activities for the coming year.
- A statement indicating how the group will contribute to campus life. For example, what programs will the group develop or sponsor that will have an impact on the intellectual and cultural life of the campus?
- The group's policy concerning hazing.
- The group's intention to purchase liability insurance.
- If applicable, a statement from the national office of the fraternal organization, with which it intends to affiliate, indicating:
- its reasons for wishing to establish a Chapter at Lycoming;
- its requirements and procedures for establishing a new Chapter;
- the nature of the commitment of professionals to assist with and supervise the development of the group during its colonization period;
- the financial support, if any, it would provide the colony, and the financial support it regularly provides its Chapters;
- the assistance and supervision it regularly provides chapters with respect to scholarship, cultural activities, pledge training, group discipline, philanthropy, community awareness, and alcohol education;
- its membership requirements, pledge education program, procedures for instituting individual values, and assurances that the national does not discriminate on the basis of race, religion, color, or national origin;
- its policy concerning hazing;
- the regular dues and fees collected by the national from its chapters and individual members;
- a statement indicating how the group will develop an active alumni corporation, select an alumni advisor, and institutional advisor;
- Colonization procedures. For example, what are the limitations on a colonization period? How many colony members does the organization require? What evaluation criteria will be used to determine the colony's readiness for chartering?
III. The Fraternal Expansion Committee will forward a copy of the "Application" materials to the Interfraternity Council or Panhellenic Council for its information and advice.
IV. The Interfraternity Council or Panhellenic Council will be requested to forward their comments to the Fraternal Expansion Committee.
V. The Committee will make its recommendation with respect to whether the group should be colonized to the President of the College.
VI. The President of the College, in consultation with the Dean of Student Affairs, will make the final decision regarding whether the group will be colonized.
VII. New groups organizing as local fraternal organizations may be granted preliminary approval for a probationary period of three years. A minimum membership requirement must be attained by new groups within three years of initial probationary approval. Final approval for a newly organized local fraternal organization will be granted by the President of the College, in consultation with the Dean of Student Affairs, only after the group has maintained a minimum membership of thirty for two years. No local fraternal organization may affiliate with a national organization until it has received final approval.
Approved by President James E. Douthat, October 1990
Language Updated 7-94 & 4-98