2007 - 2008 Student Handbook

Lycoming College Disciplinary Retention Policy

The Dean of Student Affairs Office and Residential Life Office are jointly responsible for administering the disciplinary records policy and overseeing the management and storage of case files.   Release of records to third parties requires the student’s knowledge and written consent.  For additional information regarding the handling and releasing of records, please refer to “Confidentiality of Student Records” in the Student Policies Manual. 

A.        Disciplinary records for enrolled or continuing students are maintained in paper format in the Residential Life Office until the student graduates or separates from Lycoming College.  At that time, the paper record is transferred to the Office of the Dean of Students where it is retained for a period of seven (7) years after the the disciplinary action was taken.  Paper records are then destroyed at the next record expungment period (at the close of the academic year).  This procedure applies to all cases except those involving sanctions of expulsion or dismissal.  In these situations all relevant case information and prior disciplinary records are stored permanently.   The Residential Life Office maintains disciplinary records in computer format for a period of seven (7) years after the date the disciplinary action was taken.  Appropriate computer records are destroyed at the next record expungment period (at the close of the academic year).  

C.        The Residential Life Office maintains records of investigations into possible policy violations for students who were subsequently exonerated.  These paper records are destroyed at the conclusion of the academic year. 

D.        A student or alumna/alumnus may request, in writing, that the Dean of Student Affairs eliminate an incident or incidents from his or her disciplinary record.  The decision to eliminate a record will be based on the violations(s), the individual’s disciplinary history, and evidence of appropriate behavior since the violation occurred.  Expulsion or dismissal may not be eliminated from a disciplinary record.