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Lycoming College believes that residence hall living is an important part of the college experience and that the
learning that occurs in the halls is a critical ingredient in the growth, development and education of our students. As a residential college all students are required to live in college housing and participate in the
college board plan all four years. For questions regarding the College Residency Policy or to request an exception to the policy, contact the Office of the Dean of Student Affairs.
OBTAINING HOUSING
To obtain housing, each year resident students must complete the following steps before being assigned a living space:
- 1: Pay confirmation & room deposit (Freshman/Transfer/Readmitted Students) or enrollment deposit (all returning students) to the Business Office in Long Hall. For information regarding established deadlines contact the Treasurer's Office.
- 2: Complete the Housing Agreement on-line through Web-Advisor.
New students (Freshman or Transfer) who have not yet attended an orientation and received their permanent log-in will use their temporary Web Advisor Log-in and log in on the Orientation section. Upperclass students and new (incoming) students who have attended an orientation session will use their established Web Advisor Log-in and log in under the Current student section.
HOUSING AGREEMENT
To complete the Housing Agreement on-line through Web Advisor, please follow the steps below. PLEASE NOTE: THE HOUSING AGREEMENT CANNOT BE ACCESSED UNTIL THE APPROPRIATE DEPOSIT(S) ARE PAID.
- 1: Carefully read the Conditions of the Housing Agreement; parents/legal guardians are encouraged to read them as well.
- 2: Carefully read and complete all portions of the Agreement.
- 3: Accept the Conditions of the Housing Agreement when prompted. Minors (students who are under 18 years of age at time of completion of Agreement) must print* the Housing Agreement Parent/Guardian Signature Form.
- 4: Submit and finalize the agreement. *Minor students must mail the completed Housing Agreement Parent/Guardian Signature Form to the Residential Life Office, 700 College Place, Box 146, Williamsport, PA 17701-5192.
Once completed,
the Housing Agreement is binding for the entire academic year.
CANCELING A HOUSING AGREEMENT
If a resident student wishes to move out of the residence halls but continue as a student, s/he must meet the conditions of the College Residency Policy. After obtaining approval from the Dean of Student Affairs as stated in the Residency Policy, the student should contact the Residential Life Office via their RA, House Manager or SLC to initiate the move out process. Full room rent is non-refundable once a key has been issued and/or belongings have been moved into as assigned room.
To withdraw from the College (classes and residence halls), click here for full information regarding withdrawal and refund policies.
SPECIAL HOUSING ACCOMODATIONS
Students who have a need for special accommodations in their housing (ie. handicapped accessibility, air conditioning, etc.) because of a medical or other condition must complete a Housing Accommodations Request form. For information and the necessary form please go to Special Housing Accomodations or contact the Office of Residential Life.
NEW STUDENTS (FRESHMAN/TRANSFER) HOUSING ASSIGNMENTS
Assignments for incoming freshmen and transfer students are made according to the date a student's confirmation deposit is received. A small number of students have been tripled in past years when demand has exceeded available space. It is to an incoming student's advantage to submit the confirmation deposit as early as possible. In addition to the Confirmation Deposit, new students requiring housing must pay a Room Deposit before being assigned to a living space.
All first year students live in one of three designated freshman residence areas in Asbury, Skeath, or Wesley Halls. The floors are co-ed by wing with an upperclass Resident Advisor (RA) for each wing. Freshmen are assigned a room by Residential Life staff but may choose a roommate if they wish. Responses from the Housing Agreement will be used to match residents based on expressed preferences.
RETURNING STUDENTS (UPPERCLASS) HOUSING ASSIGNMENTS
A variety of living options are available to upperclass students. Three of the residence halls - Crever, Rich and Williams - consist of two-room suites, which share a bathroom. Single room living with a shared bathroom is offered in Forrest Hall. Wesley Hall is co-ed by wing and has rooms accomodating 2-4 students. There are special interest (Choice) floors available including Creative Arts, LIFE (Living In a substance Free Environment), Study Intensive, and fraternity or sorority. For qualified students, the College offers several College Apartments and The Commons (apartment style living) within a block of campus.
CHECK IN
Upon arrival, residents will receive room/apartment keys and assess the condition of the assigned room or apartment, using a Room Condition Report (RCR) form or the Apartment Condition Report (ACR). Careful inspection of the room/apartment and furniture before residents move possessions into the space is encouraged since the information included on the RCR or ACR will be used to determine billing (if necessary) when a resident moves out of the room/apartment. Any damage or missing College property not specified on the RCR or ACR will be billed to the resident(s).The RCR/ACR must be returned to Res Life staff to be kept on file for use upon check-out. Students who do not complete and return paperwork will have an RCR/ACR completed for them and the assumption will be that room/apartment conditions were good.
CHECK OUT
Whether leaving campus housing or changing rooms, residents must follow all check out procedures. An RA, House Manager or appropriate Residential Life Staff will note any damage and cleanliness issues using the Room Condition Report (RCR) or the Apartment Condition Report (ACR) form that was completed when the resident moved in and will collect keys. The residents signature will verify the condition of the room/apartment and a copy of the RCR or ACR will be issued to the resident. Please note that professional staff personally check rooms/apartments in detail after check out procedures have been completed and may note additional damages at that time. Professional staff determine if charges will be assessed. Please note that failing to follow check out procedures will result in an administrative fine of $50 for improper check out.
Check out procedures include the following:
- No less than 24 hours before the time you intend to check out, contact your RA, House Manager or appropriate Residential Life Staff to schedule an appointment. Students may also opt to do an "Express Check-Out" which does not require an appointment but does require completion of appropriate paperwork which can be obtained from the Res Life Office. All paperwork and keys must be returned to the appropriate staff, the Res Life Office or the Office of Safety and Security to avoid charges for improper check-out.
- Pack and remove belongings. Any personal belongings remaining after a student moves out or withdraws from the College will be disposed of after ten (10) business days or by the close of the semester.
- Clean a portion of the room/bathroom/apartment. All areas must be "broom clean" and all sticky areas thoroughly cleaned.
- Survey the space with an RA, House Manager or or appropriate Residential Life Staff (and roommate(s) if possible.)
- Review and sign the RCR or ACR with an RA, House Manager or appropriate Residential Life Staff.
- Turn in room/apartment key.
- Complete a mail forwarding card at the mailroom, if leaving the College.
Failing to complete the check out and/or move out process by not removing belongings in a timely manner will result in administrative fines and possible removal and disposal of possessions.
KEYS
All students are provided with keys to access their room or apartment. It is a residents responsibility to carry keys and lock their room/apartment at all times. If the keys are lost or stolen, the Residential Life Office should be notified immediately. The minimum cost of a lock re-core in the residence halls and most apartments is $35.00. This includes a new key core and one key per resident. Students may not duplicate College keys or loan/give their residence hall or apartment keys to any other individual for any purpose. All residence hall or apartment keys must be returned to the appropriate staff when a resident moves or checks out of a room/apartment.
ROOM DAMAGE
Residents are responsible for damages to their room/Apartment which are not the result of normal usage. At the time of check in, all residents should make sure the Room Condition Report/Apartment Condition Report form is accurate and complete. Permanently attached furniture must not be moved or disassembled. At check out time room/Apartment, it will be checked in detail using the Room Condition Report or Apartment Condition Report form by the Residential Life staff. Clean up and damage charges will be assessed and charged (if applicable).
BREAK HOUSING
The Residence Halls, Commons and College Apartments are closed for Winter Break. Halls are opened (but with limited support services) for Thanksgiving and Spring Breaks. Students with legitimate circumstances that require them to remain on campus must request permission to stay on campus for all or part of a break. Students who are granted permission to stay on campus for Winter Break may be charged a daily fee for this special service. Break housing residents are permitted to have only break housing residents as guests, and may not have any overnight guests.
ROOM CHANGES
Each semester an open room change period is designated by the Office of Residential Life. Students wishing to make a room change during this period (or any other time of the year) MUST coordinate the process through their RA, House Manager and/or appropriate Residential Life staff. Unauthorized/undocumented moves are not permitted.
To move to another hall or room:
- Obtain the approval of the professional staff involved before moving.
- Contact the RA or House Manager for the new room 24 hours before you plan to check in and set an appointment to do so.
- Follow all check in procedures as directed by the Residential Life Office and staff, which includes submitting a new RCR or ACR.
A check out can be considered improper, and a $50 fine levied, if these procedures are not followed.
SETTING UP ROOMS AS "SUITES"
Students frequently wish to set their rooms up as "suites" (i.e., setting one room up as a living room and another as a bedroom). Due to Fire Code and safety requirements, this is permitted only in Wesley Mini-Suites, the Asbury Garden Suite, in Williams 105, and some rooms of Crever and Rich Halls (see list below). Doorways into rooms must remain unblocked at all times. Students living in Asbury, East, Wesley double rooms and Skeath Halls, where rooms are not connected by a bathroom or mini-suite doorway, may not share their rooms in this way (i.e., setting one room up as a living room and another as a bedroom). This compromises student safety, as each individual cannot lock/unlock the room.
Rooms that are permitted to "suite":
Crever 101, 102, 103, 107, 108, 109, 117, 201, 203, 207, 209, 301, 303, 307, and 309. 118, 216, 219, 316, and 319 - can suite only if they place all four beds in the adjoining room.
Rich 101, 103, 105, 107, 109, 119, 121, 123, 125, 127, 201, 203, 205, 207, 219, 221, 223, 225, 227, 301, 303, 305, 307, 319, 321, 323, 325, 327. 213, 215, 218, 313, 315, and 318 - can suite only if they place all four beds in the adjoining room. No more than four persons may sleep in Rich Hall triple rooms.
Failure to comply with instructions to "unsuite" will be handled through the disciplinary process.
HEALTH AND SAFETY INSPECTIONS
Student rooms are inspected for health and safety policy compliance once each semester. These inspections are conducted to check for fire and safety hazards and to evaluate the condition of the room or apartment and furnishings. Inspection periods will be announced in advance. Inspections will be completed whether or not a room occupant is present. Areas found to be substandard are documented and some types of hazards are immediately corrected by staff. Items that pose significant hazards may be immediately confiscated (i.e., candles, prohibited appliances, weapons, etc.). If noted problems are not resolved, the situation will be handled as a disciplinary matter. Violations of College and Residence Hall policy that may be observed during the inspection are also addressed through the disciplinary process to prevent reoccurrence of hazards
HOUSING LOTTERY
Each spring the Office of Residential Life conducts a Housing Lottery to allow returning residential students to select their housing for the upcoming academic year. Participation in the housing lottery for future room assignments will depend on payment of an enrollment deposit by an established deadline. Room selection is determined by lottery numbers which are assigned randomly by a computer program and are grouped according to the number of credit hours earned at the end of the previous (fall) semester. Students with the lowest lottery number have priority for placement. Specific lottery information with dates, forms and instructions is distributed via campus e-mail, campus postings and the Residential Life website in advance of the Lottery each spring.
HOUSING AND MEAL PLAN RATES
Room/apartment and board (meal plan) costs are determined each spring for the upcoming academic year. For current cost of attendance, please see the Treasurer's Office webpage. Room/apartment rent is non-refundable after the first day
of classes if you remain an enrolled student. If you withdraw from the College, rent is refunded according to the Lycoming College Withdrawal Refund Policy.
MEAL PLAN OPTIONS
Resident students must select one of three meal plans. For more information about the meal plan options see Dining Services and for to change a meal plan selection see the Meal Plan Policy.
MAKING PAYMENTS
Residence hall charges will be billed in July. Students who return a completed Housing Agreement after this time may not have these charges appear on their bill, but are still responsible for payment by an established deadline. If a bill is not paid by August 1st, room/apartment assignments may be canceled. This cancellation will not change the Residency Policy. For payment options please contact the Treasurer's Office.
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