The Housing Agreement is binding for the entire academic year. Students may choose one of two different ways to pay their account.  For Payment information or Installment Payment Plan arrangements please contact the Treasurer's Office.

BREAK HOUSING
The Residence Halls and College Apartments are closed for Thanksgiving, Winter, and Spring breaks. Students with legitimate circumstances, that require them to remain on campus, must request permission for break housing. Students who are granted permission to stay on campus may be charged a daily fee for this special service. Break housing residents are permitted to have only break housing residents as guests, and may not have any overnight guests for safety purposes.

CANCELING A HOUSING AGREEMENT
If a resident student wishes to move out of the residence halls but continue as a student, s/he must meet the conditions of the College Residency Policy. After obtaining approval from the Dean of Student Affairs as stated in the Residency Policy, the student should contact the Residential Life Office via their RA, House Manager or SLC to initiate the move out process. Full room rent is non-refundable once a key has been issued and/or belongings have been moved into as assigned room.

To withdraw from the College (classes and residence halls), click here for full information regarding withdrawal and refund policies.

CHECK IN
Upon arrival, residents will receive your keys and assess the condition of the assigned room or apartment, using a Room Condition Report (RCR) form or the Apartment Condition Report (ACR). The information included on the RCR or ACR will be used to determine billing (if necessary) when a resident moves out of the room/apartment. Any damage or missing College property not specified on the RCR or ACR will be billed to the resident(s). We strongly encourage careful inspection of the room/apartment and furniture before residents move possessions into the space.

CHECK OUT
Whether leaving campus housing or changing rooms, residents must follow all check out procedures. An RA, House Manager or appropriate Residential Life Staff will note any damage and cleanliness issues using the Room Condition Report (RCR) or the Apartment Condition Report (ACR) form that was completed when the resident moved in and will collect keys. The residents signature will verify the condition of the room/apartment and a copy of the RCR or ACR will be issued to the resident. Please note that professional staff personally check rooms/apartments in detail after check out procedures have been completed and may note additional damages at that time. Professional staff determine if charges will be assessed. Please note that failing to follow check out procedures will result in an administrative fine of $50 for improper check out.

Check out procedures include the following:

• Make an appointment with an RA, House Manager or appropriate Residential Life Staff 24 hours before check out.
• Pack and remove belongings. Any personal belongings remaining after a student moves out or withdraws from the College will be disposed of after ten (10) business days or by the close of the semester.
• Clean a portion of the room/bathroom/apartment. All areas must be "broom clean" and all sticky areas thoroughly cleaned.
• Survey the space with an RA, House Manager or or appropriate Residential Life Staff (and roommate(s) if possible)
• Review and sign the RCR or ACR with an RA, House Manager or appropriate Residential Life Staff.
• Turn in room/apartment key.
• Complete a mail forwarding card at the mailroom, if leaving the College.

Failing to complete the check out and/or move out process by not removing belongings in a timely manner will result in administrative fines and possible removal and disposal of possessions.

If moving to another hall or room:

• Obtain the approval of the professional staff involved before moving.
• Contact the RA or House Manager for the new room 24 hours before you plan to check in and set an appointment to do so.
• Follow all check in procedures as directed by the Residential Life Office and staff, which includes submitting a new RCR or ACR.

A check out can be considered improper, and a $50 fine levied, if these procedures are not followed.

COLLEGE APARTMENT ELIGIBILITY
Students may be eligible to live in a College Apartment if they meet certain requirements. To be eligible, students must have a minimum of 76 credits and at least a 2.25 grade point average. All College Apartment residents must also be in good disciplinary standing with the College as determined by the Residential Life Office. Some policy violations will make you ineligible for the College Apartments for your entire career at Lycoming (i.e., drugs, kegs, physical or sexual assault, etc.).

CONFISCATION POLICY
College personnel, including Safety and Security and Residential Life staff, have the authority to confiscate items that violate College and/or Residence Life policy. Confiscated alcohol is stored by the Office of Safety and Security and disposed of at least once a year. Alcohol, alcohol related items (i.e., kegs, funnels, taps) and items that pose health and/or safety risks (i.e., appliances, candles, flammable substances, weapons, etc.) will not be returned to the student or his/her guest. Where possible and appropriate, items will be donated to a local charity. Pets found within the residence halls will be removed in accordance with that policy.

CONSOLIDATION POLICY
The Residential Life Office reserves the right to consolidate students who do not have a roommate and have not contracted for a private room. This policy insures that all students living in under-occupied rooms pay the same costs and allows us to provide rooms to all students. Options usually available to students are noted below. Options may be limited based on space availability as determined by the department.

Double Rooms: Students may usually choose one of four options:

1. Contract for a private room. (Options for private rooms may be limited if campus occupancy is high.)
2. Move into another vacancy.
3. Identify a new roommate who will move into your room.
4. Remain in the room with specific understandings about room set up and how the vacancy may be filled by the Residential Life Office. Certain conditions apply when students opt to remain in the room alone, including interaction with potential roommates.

CHOICE Housing Units: Students should refer to the Terms and Conditions specific to their group for details on consolidation and filling vacancies on the floor.

Fraternity and Sorority Chapter Housing: Students should refer to the Guidelines and Expectations specific to Fraternity and Sorority Housing.

Triple Rooms: When there is one vacancy in a triple room the remaining residents may:

1. Choose to fill the vacancy.
2. Move to other vacancies, emptying the room.
3. Contract for a private room with pro-rated fee divided between the remaining roommates.
4. Remain in the room with specific understandings about room set up and how Residential Life may fill the vacancy. Certain conditions apply when students opt to remain in the room with a vacancy, including interaction with potential roommates.

Triple Suites: Vacancies must be filled by the remaining residents in a timely manner. If room occupants are unable to fill the vacancy they will be assigned to one of the rooms as a double. The adjoining room will become available for use by other residents.

College Apartments: Vacancies in College Apartments must be filled in a timely manner. If the remaining residents are unable to do so, they have three options including filling the vacancy with an eligible student, paying for the vacancy if space allows, or moving into existing vacancies in the residence halls.

HALL CLOSINGS
The residence halls and College Apartments close several times during the year and it is the residents responsibility to know the hall closing and opening times for each break period as listed on the Residential Life web page (www.lycoming.edu/ResidentialLife). Students are required to leave the halls 24 hours after their last final exam, but no later than 6:00 p.m. on the Friday of finals week. Students who have legitimate reasons for late departure or early return must request permission to do so from the Residential Life Office a week in advance or before leaving for the break, respectively. Failure to leave by the designated time or returning before the halls re-open may result in administrative charges being added to your account and/or administrative action that restricts access to the halls.

When the residence halls/apartments are closed for Thanksgiving, residents are required to:

1. Close and lock windows; close curtains/blinds.
2. Turn off all lights.
3. Dispose of all trash and items for recycling.
4. Unplug all appliances except refrigerators and fish tanks.
5. Remove all valuables, including cash and checkbooks.
6. Remove all personal belongings from bathroom.
7. Lock door.

During Semester and Spring breaks, residents must:

1. Do all of the above plus:
2. Clean, unplug refrigerators, to prevent mold and mildew. Staff will prop open refrigerator doors and inspect closed refrigerators.
3. Dispose of all perishable food items.

Even when clean and unplugged, refrigerator doors should be propped open to prevent mold and mildew growth. Please note that the College assumes no responsibility for plants, fish, or personal property in your room. All rooms/apartments are checked by the RAs, House Managers or professional staff to ensure closing procedures have been carried out. Compliance with closing procedures assures the safety and security of your living area.

HEALTH AND SAFETY INSPECTIONS
Student rooms are inspected for health and safety policy compliance once each semester. These inspections are conducted to check for fire and safety hazards and to evaluate the condition of the room or apartment and furnishings. Inspections will be announced in advance. Inspections will be completed whether or not a room occupant is present. Areas found to be substandard are documented and some types of hazards are immediately corrected by staff. Items that pose significant hazards may be immediately confiscated (i.e., candles, prohibited appliances, weapons, etc.). If noted problems are not resolved, the situation will be handled as a disciplinary matter. Violations of College and Residence Hall policy that may be observed during the inspection are also addressed through the disciplinary process to prevent reoccurrence of hazards.

KEYS
All students are provided with keys to access their room or apartment. It is a residents responsibility to carry keys and lock their room/apartment at all times. If the keys are lost or stolen, the Residential Life Office should be notified immediately. Theft of personal property may result if someone finds keys and/or a room or apartment is left unlocked. The cost of a lock re-core in the residence halls and most apartments is $35.00. This includes a new key core and one key per resident. Several College Apartments involve changing two or more locks. In these cases, the re-core charge, which included keys for all residents, is $50. Students may not duplicate College keys or loan/give their residence hall or apartment keys to any other individual for any purpose. This is a violation of the Code of Conduct, and subject to a $100 fine. All residence hall or apartment keys must be returned to the appropriate staff when a resident moves or checks out of a room/apartment.

LOFT POLICY
Residence Hall students may bring a loft; however, the College is not responsible for injuries or property damage caused by or associated with student constructed lofts. If you plan to use a student constructed loft, check the Residential Life web page for construction policy: www.lycoming.edu/ResidentialLife/loftguidelines.html

PERSONAL PROPERTY LIABILITY
Although Lycoming College places a high priority on security; there are a number of incidents each year involving theft or damage to personal property. The College does not provide insurance coverage or assume responsibility for personal property losses in residence hall rooms or college apartments. Residents are encouraged to make sure that their belongings are covered by either a parent's homeowner policy or through the purchase of an individual insurance policy. Information about such a company can be obtained from www.nssinc.com.

PRIVATE ROOMS
Students who wish to contract for private rooms may do so as long as space is available. There is an additional fee for a private room, pro-rated when appropriate. Interested students should contact their Student Life Coordinatorfor further information.

PROPER USE OF ROOM SPACE
A resident who is in an "under-occupied" room must be prepared to receive a roommate at any time. This means keeping belongings in only one portion of the room. An "under-occupied" room is a double with one occupant, a triple or triple suite with two occupants, or a quad with three occupants. Inappropriate use of vacant space will be addressed by Residential Life staff members and may be addressed through the disciplinary process. The department reserves the right to change the pro-rated private room fee for improper use of room space.

PUBLIC AREA DAMAGE POLICY
Public areas are defined as areas not assigned to individuals. This refers to study and social lounges, common area bathrooms, hallways, lobby areas, and stairwells-areas open to everyone in the hall. Damages in these areas can be very costly to everyone. A list of damage charges is available.

Those directly responsible for the damage should bear the burden of paying and accepting judicial responsibility for the damage rather than having all students pay for such damages through their housing fees. Billing everyone is the last resort taken because we expect individuals to accept responsibility for damages they cause. We also expect persons on the living unit to assist in identifying these people. In addition, our staff makes every effort to find the responsible person(s). Residents of a floor and residence hall may be assessed a prorated amount for public area damages if individuals are not identified and held responsible and a pattern of abuse exists. It is important to keep in mind that prorated charges are made only as a last resort, and generally when a pattern of disrespect exists in the community. The Public Area Damage Policy is one that stresses student responsibility. The living units in the residence halls are part of your community and you are expected to take responsibility for those areas. The Residential Life staff is there to enable your community to function effectively, but a cooperative effort from everyone is needed to ensure maintenance of community areas.

ROOM CHANGES
Residents sometimes request room changes for a variety of reasons and The Residential Life staff will work with students to create positive relationships with roommate(s) and community members. A resident can initiate a room change by speaking with his/her RA, House Manager or Student Life Coordinator (SLC). The RA or House Manager will work with you to first determine if there are ways to improve the current roommate situation. If these efforts are unsuccessful, the next step is to speak with an SLC who must approve any proposed room change and can provide a list of available vacancies. Students wishing to move to or from Greek Housing should initiate the move process with their House Manager. Students moving without proper permission are subject to an administrative fine of $25.00 and a restriction on future room changes. Once permission has been granted for the room change, the resident must follow proper check out and check in procedures.

ROOM DAMAGE
Residents are responsible for damages to their room/Apartment which are not the result of normal usage. At the time of check in, all residents should make sure the Room Condition Report/Apartment Condition Report form is accurate and complete. Permanently attached furniture must not be moved or disassembled. At check out time room/Apartment, it will be checked in detail using the Room Condition Report or Apartment Condition Report form by the Residential Life staff. Clean up and damage charges will be assessed and charged (if applicable).

ROOM ENTRY

Entry into or search of student living quarters may be conducted by the following persons as detailed below:

1. Law enforcement officers performing statutory duties in accordance with legally defined procedures governing search and seizure.
2. Authorized College personnel to insure that health, fire and safety regulations are maintained. The College gives at least 24 hours prior notice that inspection is being made unless conditions do not permit prior notification.
3. Authorized College personnel or agents to make improvements and repairs to provide routine maintenance and housekeeping services.
4. Authorized College personnel in emergency situations to protect the health and welfare of students or to make emergency repairs to prevent damage to student or College property.
5. Authorized College officials when there is probable cause to believe a violation of College or civil regulations is being committed. Probable cause means reasonable grounds for suspicion supported by circumstances sufficiently strong to warrant a cautious person's belief that a party is committing an illegal act. Refer to the Lycoming College Student Handbook for the complete search policy.

Authorized College personnel indicated above are: members of the Residential Life staff, members of the Building and Grounds staff, College personnel or their agents contracted to perform maintenance or repair services on behalf of the halls, and Safety and Security staff. Other members of the College staff may enter under conditions prescribed only when accompanied by authorized personnel or their agents. There should be two staff members present, if at all possible. In all instances, such entry is made only for the purposes set forth above. Observed possible violation of College policy, rules, or regulations will be referred to the Residential Life staff for follow up.

SETTING UP ROOMS AS "SUITES"
Students frequently wish to set their rooms up as "suites" (i.e., setting one room up as a living room and another as a bedroom). Due to Fire Code and safety requirements, this is permitted only in Wesley Mini-Suites, the Asbury Garden Suite, the 105 Williams, and some rooms of Crever and Rich Halls (see list below). Doorways into rooms must remain unblocked at all times.

Students living in Asbury, East, Wesley double rooms and Skeath Halls, where rooms are not connected by a bathroom or mini-suite doorway, may not share their rooms in this way (i.e., setting one room up as a living room and another as a bedroom). This compromises student safety, as each individual cannot lock/unlock the room. Failure to comply with instructions to "unsuite" will be handled through the disciplinary process.

Rooms that are permitted to "suite": Crever 101, 102, 103, 107, 108, 109, 117, 201, 203, 207, 209, 301, 303, 307, and 309. 119, 216, 219, 316, and 319 - can suite only if they place all four beds in the adjoining room. Rich 101, 103, 105, 107, 109, 119, 121, 123, 125, 127, 201, 203, 205, 207, 219, 221, 223, 225, 227, 301, 303, 305, 307, 319, 321, 323, 325, 327. 213, 215, 218, 313, 315, and 318 - can suite only if they place all four beds in the adjoining room. No more than four persons may sleep in Rich Hall triple rooms.