2012-2013 End Of Year Closing Information

Lycoming College Campus Housing closes for the 2012-2013 Academic year: Friday, April 26 at 6:00pm.

Meal service ends with lunch on April 26.

  • Unless a student has been granted permission to stay on campus after the 6pm closing on April 26, s/he is required to leave campus within 24 hours of her/his last final exam (Monday through Thursday, April 22-25.)  Students who have a final scheduled on the last day of finals,(Friday, April 26) must request permission to stay after 6pm closing but are expected to leave campus no later than 9am the following day (Saturday, April 27.) Students who have legitimate reasons for late departure must request permission to do so from the Residential Life Office via an official on-line request.
  • All resident students are expected to read and follow the check-out instructions outlined below.
  • Information regarding End of Year, Graduation, May Term and Summer Housing can be found below the following "Check Out instructions". To avoid student account charges, please read and follow all check out instructions carefully.

Check Out Instructions for Residents of All Campus Residences

There are two "proper" check-out methods from which to choose: Express Check-out or Scheduled Check-out. All students must choose one of these methods and follow the guidelines below to avoid administrative charges or fines:

  • All College Property must be present and in its original condition (as noted on check-in RCR). Residents will be billed repair/replacement costs for damaged (beyond normal wear and tear) or missing items.
  • All Personal Belongings must be removed from the campus residence at the time of check-out.
  • All Trash must be removed from the campus residence and placed in the proper receptacles or donated to Trash to Treasure*; if not, a minimum of $50.00 may be billed to the residents for removal of non-College furniture or trash.
  • The Campus Residence must be reasonably clean and the floor swept; if not, a minimum of $50.00 may be billed to the residents for excessive cleaning.
  • All Campus Residence Keys must be returned to Residential Life Staff at time of check-out. Residents who fail to return keys will be billed a minimum of $35 to change the lock cylinder and replace keys. Note: Charges vary based on the number of locks in the campus residence.
  • At the time of final departure from campus, residents are strongly encouraged to turn in their laundry cards so that they can be recycled.

Regardless which check-out method is chosen, a final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Failure to follow proper check-out procedures may result in an additional $50 fine.

Trash to Treasure

Lycoming College Community Service Center sponsors a "Trash to Treasure" collection during finals/check-out week. Only items that are in good and usable condition may be donated. Look for postings and e-mails during the month of April for information on collection locations in halls.

Drop-off locations for large items are:

  • Behind Williams Hall
  • Between East and Wesley Halls
  • South Side of Skeath Hall

Express Check-Out

Available to students who choose not to schedule an appointment for check-out prior to 6pm closing on April 26 and the only option available for any student who is approved to stay beyond closing on April 26 at 6pm. In other words, when choosing this option residents do NOT need to schedule an appointment with a(n) RA, House Manager or SLC to check-out of their campus residence.

To check-out using this option:

  • Residents must obtain an Express Check-out form from a(n) RA, House Manager, SLC or the Res Life Office.
  • The form must be completed and signed and returned to the proper staff - RA, SLC, or the Res Life Office- with campus residence key(s) in the envelope provided.
    • Paperwork and/or key(s) may not be left in the campus residence or with a friend/roommate. This constitutes an "Improper Check-out".
    • Paperwork and key(s) may be turned in to the Office of Safety & Security if a resident is checking out "after hours" and appropriate staff cannot be located.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

Scheduled Check-Out

Available when scheduled in advance and only for residents who are leaving prior to 6pm closing on April 26. In other words, this option requires a previously scheduled appointment and is not available for any student who is approved to stay beyond closing on April 26 at 6pm.

To check-out using this option:

  • Each resident will need to schedule an appointment by contacting the appropriate Residential Life Staff (RA or SLC) a minimum of 24 hours before the time s/he intends to leave campus. Residents need to keep in mind that-
    • RAs are students as well and must schedule check-out appointments around their own study time and exams.
    • Last minute check-out requests cannot always be honored.
    • Residents may have no choice but to do an Express Check-Out if an appointment has not been scheduled ahead of time.
  • It is recommended that, if possible, all roommates be present during the review of the residence.
  • Damage or cleaning charges will be split evenly between all residents in a campus residence unless-
    • It is clear which resident is responsible.
    • The RA or SLC is informed differently at check-out.

Since the resident is to be leaving campus shortly after the Check-out appointment, the RA or SLC will:

  • Do an initial inspection for damages and an inventory of College property.
  • Note any damages on the RCR and collect the resident's key(s).
  • Sign and have the resident sign the RCR.
  • Give the resident a copy of the RCR.

A final inspection will be done at a later date by a Residential Life Professional Staff member; final assessment of the campus residence condition for billing purposes will be done at that time.

End Of Year, Graduation and Summer Housing

Students who are requesting to remain on campus after closing, are returning to participate in graduation, are taking May/Summer classes or are working on campus this summer should must see the link below for information: